Senior Event Production Manager- Live Events, New Opening!

Senior Event Production Manager- Live Events, New Opening! Overview

As a key member of the opening team at Convene Rathbone, you will play a vital role in shaping the culture and guest experience at one of London’s most anticipated new event venues, set to open in Spring 2027. The Senior Event Production Manager will oversee the planning and execution of various events, ensuring seamless coordination between clients and internal teams.

Key Responsibilities

• Team Leadership & Management: Lead and manage the Events Team, ensuring effective scheduling and resource allocation. Conduct biannual appraisals and regular one-on-one meetings with team members, providing training and development plans. Ensure compliance with company policies and statutory Health & Safety training requirements. Maintain high performance and service delivery standards within the team. Facilitate strong collaboration with other departments, including Sales and Operations. Oversee team performance management, including probation reviews and disciplinary procedures as needed.
• Events Planning & Coordination: Plan and coordinate events across physical, hybrid, and virtual formats. Act as the primary client liaison during the planning phase, ensuring clear communication of requirements. Develop and maintain detailed event documentation, including Programme Execution Orders, room layouts, and timelines. Conduct client kick-off meetings to guide on deadlines and production schedules. Collaborate with internal teams to finalize event logistics. Manage client expectations regarding event capabilities and work with Product and Design teams on improvements. Facilitate pre-event and post-event debriefs with internal teams and clients for continuous improvement.
• Operational Excellence: Support pre-sales activities by advising on event feasibility, logistics, and timelines. Assist in creating event proposals and other pre-sales materials. Oversee event budget management, ensuring accurate cost calculations and invoicing. Supervise on-site event operations, ensuring smooth execution and addressing challenges in real time. Lead weekly event meetings and discussions to ensure alignment among stakeholders.

Skills & Experience

• Extensive experience in event planning and production, particularly in physical, hybrid, and virtual formats.
• Proven leadership and team management experience.
• Strong organizational and project management skills, capable of managing multiple events simultaneously.
• Excellent client relationship management and communication abilities.
• Knowledge of AV production, catering logistics, and event operations.
• Proficiency in event management software and project management tools.
• 3-5 years of experience in large-scale corporate event planning, with a focus on managing complex social and experiential events.
• Familiarity with virtual event platforms and livestream production is desirable.
• Experience in budget management within an events context is a plus.

Benefits

• Private medical insurance for health and wellness.
• Subsidized eye care and fitness membership.
• Employee Assistance Program for well-being support.
• 25 days of annual leave plus bank holidays and company sick pay.
• Bonus scheme and interest-free loans for rail season tickets and further education.
• Subsidized bicycle purchase through the Cycle to Work scheme.
• Continuous professional and personal development support.
• Employee recognition and reward programs for achievements.
• Opportunities to volunteer and participate in community initiatives.

Convene is committed to building an inclusive and diverse workforce. We are an Equal Opportunity Employer and welcome people from all backgrounds, experiences, abilities, and perspectives.

Degree Requirement: Not Specified

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