PERSONAL ASSISTANT TO TRANSPORT MANAGER & OWNER

PERSONAL ASSISTANT TO TRANSPORT MANAGER & OWNER Overview

About the Business

We are a transport business operating freight trucks, container trucks (swing lifts) and curtainsiders, with regular contracted work through logistics and transport partners. Our business provides commercial transport services to a range of clients across New Zealand. We are seeking a reliable and organised Personal Assistant to the Transport Manager & Owner to provide professional administrative, organisational and business support. The successful applicant will be guaranteed a minimum of 35 hours per week, with a pay rate of NZD $30–$32 per hour, depending on skills and experience.

Administrative & Management Support

• Provide administrative and organisational support to the Transport Manager and Owner.
• Manage calendars, appointments, meetings and reminders.
• Prepare, format and maintain business documents, reports, letters and correspondence.
• Organise and maintain digital and physical business filing systems.
• Maintain accurate administrative records and business information.

Business Communication & Coordination

• Prepare routine emails, correspondence and other communications for review or on behalf of the Manager/Owner.
• Communicate with clients, suppliers, accountants, insurance providers and other business contacts regarding administrative matters.
• Follow up outstanding administrative matters and provide updates to management.
• Liaise with staff and external parties to obtain and provide business information.

Reports, Records & Business Information

• Maintain spreadsheets, contact databases and administrative records.
• Assist with collecting, organising and checking information required for management reports.
• Prepare basic reports, summaries and business documents for management.
• Maintain confidential business records and correspondence.
• Assist with organising documents required by accountants, insurers and other professional service providers.

Meetings & Planning

• Organise meetings and appointments for the Manager/Owner.
• Prepare meeting agendas, documents and supporting information.
• Record and maintain meeting notes and follow-up actions where required.
• Assist management with planning, scheduling and monitoring administrative tasks.
• Assist with improving administrative procedures and document-management processes.

Financial & Office Administration

• Assist with organising invoices, receipts and other financial documents for accounting purposes.
• Maintain administrative records relating to business expenses and transactions.
• Monitor office supplies and arrange replenishment when required.
• Maintain an organised and efficient office administration system.

Computer Skills

Good computer skills are required, including practical use of Microsoft Excel, Microsoft Word and Microsoft PowerPoint, email and electronic filing systems.

Role Requirements

• A relevant tertiary qualification at NZQF Level 4 or above, or relevant work experience.
• Strong written and verbal communication skills.
• Good organisational and record-keeping skills.
• Ability to prepare reports, correspondence and business documents.
• Ability to maintain confidentiality when dealing with business information.
• Ability to communicate professionally with managers, employees, customers, suppliers and professional service providers.
• A reliable, organised and proactive approach to administrative work.

Pay: $30.00 – $32.00 per hour

Expected hours: 32.0 per week

Benefits:

• Free drinks
• Visa sponsorship

Work Location: In person

Visa Sponsorship May be