To create a mailing in MS Word, you can use the mail merge feature, which allows you to personalize and send bulk emails or letters to a large number of recipients. Here’s a step-by-step guide on how to create a mailing using mail merge in MS Word:

Step 1: Prepare your recipient list

• Create a data source: You can use an existing Excel spreadsheet or create a new one to store the recipient information. Ensure that each column represents a different type of information, such as names, addresses, email addresses, etc.

Step 2: Create your main document

• Open MS Word and create a new document.
• Write the content of your email or letter as you would for a single recipient. Leave placeholders for the information that will be personalized (e.g., <<First Name>>, <<Address>>). These placeholders will be replaced with the actual recipient data during the mail merge process.

Step 3: Set up the mail merge

• Go to the “Mailings” tab in MS Word.
• Click on the “Start Mail Merge” button and select the type of document you want to create (e.g., letters, email messages).
• Choose the “Step-by-Step Mail Merge Wizard” option.

Step 4: Select the recipient list

• In the Mail Merge Wizard, select “Use an existing list” if you have a prepared Excel spreadsheet or “Type a new list” to manually enter recipient information.
• If using an existing list, browse for and select your Excel spreadsheet.
• Verify that Word has correctly recognized the columns in your data source.

Step 5: Customize your mailing

• Click on the “Next” button in the Mail Merge Wizard.
• Customize the content of your mailing by inserting the placeholders into the document.
• Use the “Address Block” and “Greeting Line” buttons to add standardized salutations and addresses to your letters or emails.

Step 6: Preview and complete the merge

• Click on the “Preview Results” button in the Mail Merge Wizard to see how each personalized document will appear.
• Use the “Next” and “Previous” buttons to navigate through the records.
• If everything looks good, click on the “Next” button to complete the merge.
• Choose whether to print the documents or send them as email messages.

Step 7: Print or send your mailing

• Follow the instructions provided by the Mail Merge Wizard to complete the process.
• If printing, you can choose to print all the documents or a specific range of pages.
• If sending emails, Word will prompt you to connect to your email client and send the messages.

That’s it! You’ve successfully created a mailing using mail merge in MS Word. Make sure to proofread your documents and test the process with a small sample before sending it out to a large number of recipients.